Wait! Are you writing emails the right way?

Emails the right way!

While writing emails, we now have a superset of Google’s suggestions that completes our hurried version of sending emailers. But how do you form a comprehensive emailer which contains all the details and yet is concise?

Also, a HAPPY DIWALI fam!❤️

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Let’s go through some situations:

You need a day off:

Hi <client’s name/manager’s name>,

I needed a day off tomorrow ie. the 16th of November’20. ——> Direct Subject

Since this pandemic, we all have been subjected to extreme house arrest, I thought of taking a day off to just relax and maybe help out my mom in the kitchen. ————> Reason/Purpose

Also, with regards to the assignment, I have completed

- Structure

- Research notes

- First draft

I will now work on the final draft before sharing it with you. ———-> Progress

If it does not seem possible, let me know, I would reconsider another day for the same. ——-> Alternative Options

Thank you,

Ankita.

Now, in the aforementioned example, we justified a few aspects which work for any given situation. (Damn! this technical writing has ruined my writing style forever) 🥺

Salutation: Obviously. But please avoid your generic ‘Sir/Ma’am’. Work toward making it personalized (which I guess has been injected to us a thousand times).

Direct Subject: Not talking about the Subject section of the Gmail/Outlook/Ymail but when you start your mail, directly state the reason for that mail.
“I wanted to discuss the presentation”, “I wouldn’t be able to make it to the party”, or anything like that. With just the first line the reader knows what to expect.

Reason/Purpose: Specify the reason for your subject. “Since I am working late next week, I wouldn't make it to the party”. or “Since I saw many some pointers to discuss, I hope discussion would make it clearer”.

Progress: State the progress of the tasks if you are asking for some reason to leave. “I wanted to discuss the presentation based on these pointers: A, B, C”.

Alternative Options: When you ask for something, like ‘Subscribe’, also give them an option to ‘Unsubscribe’ in case they aren’t feeling welcomed by your services.

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Some amazing threads around Email

1. When he wanted to write an essay on anime and not his professor’s pre-decided subject:

Osam-Eu Dazai | Mochi Account: @DecaDazoo @eu_gi_oh

An email I sent my Japanese History professor at 4 AM on impulse that essentially told him “fuck your premade essay topics I wanna write about anime so lemme do it uwu” 🤡 🤡:

2. Only iPhone users might understand

Killian Sundermann @killersundymann

i always write "sent from my iphone 12" at the end of my emails so that people think I have an iphone 12

3. Make your readers’ day by writing hopeful emailers

   Shakira @jodecicry

   Every time I write “nice to e-meet!” in an email I’m like yea we really are not our ancestors

4. And one on the special occasion of Trump-Pence and Biden-Harris elections

   Jon Sopel @BBCJonSopel

   How to win friends and influence people. What an extraordinary email to write #election2020

   

   Ben Riley-Smith @benrileysmith

   Trump fundraiser emails getting narky. https://t.co/rI6I1YGvIu

5. LOVINGGG THIS!

   Terminal Lance @TerminalLance

   when you're so mad you say everything in the subject and forget to write an email

   

6. Gold

   ARNAB GHOSH @arnabghosh_co

   Here's the simplest way to kickstart your content marketing without a lot of money! It's not all, but its the base to start!🙌🙌 #contentmarketing #saas

   

   7. Productivity hack

      Shane Parrish @ShaneAParrish

      How to be productive: - Don't schedule anything in the AM. Ever. - All meetings in two afternoons a week. - Use email or calls to replace most meetings. - Keep emails under 5 sentences. - Keep calls under 15 mins. - Delete emails without responding. - Take time to walk/think.

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News around writing emails

1. GPT-3 is on its way to write the emails for you.

   The GPT systems are trained on millions of words and phrases, and then generate text inspired by that corpus after being given an input to work from. In this case the system takes as input not just your bullet points, but other information from the email chain and the user’s past preferences.

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Some fun or exciting marketing emailers

2. 

P.S. Follow ‘The Sunday Grammarphones’ on Twitter as well because bite-sized content is soooooo good. 🤩
Write to me for any suggestions, feedback, or questions: ankita@thesuperwriters.com

or drop in the suggestions here.